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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

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Department Name and Location - Undergraduate Admissions, Student Services Building

% of Time - 25%

Job Description -  The Graduate Assistant for Undergraduate Admissions will support new student recruitment. With this position comes the responsibility of compiling data for weekly reports using the Customer Relationship Management (CRM) tool Connect, utilizing SIU’s Student Information System (Banner), data entry, coordinating mailings, etc. This position requires a very detailed oriented person. Other daily job tasks will include answering phone calls, handling and distributing office paperwork. This position requires a set schedule where he/she can work a few hours each day of the week (M-F).

Qualifications -

Required Qualifications:

1) Must be admitted to the Graduate School at SIU Carbondale in pursuit of a Master’s degree.

2) Must have a GPA of at least 3.2.

3) Strong understanding of basic computer skills (Microsoft Excel and Microsoft Word)

4) Should be extremely organized and detail-oriented with strong written and verbal communication skills.

5) Needs to show a high level of initiative and self motivation.

Preferred Qualifications:

1) Demonstrated skill in data management and analysis.

2) Experience with a Customer Relationship Management System and Banner.

3) Knowledge or familiarity with student recruitment or new student orientation.

4) Previous experience in a data and/or secretarial position.

Time Period of Position - January, 2015 - May, 2015

How to Apply -  No phone calls please.  Submit a resume and contact information for three references to Seiquest Williams at

Deadline to Apply - November 14, 2014

Number of Positions - 1

Department Name and Location - Career Services, Student Services Building Suite 0179

% of Time - 50% (20 hr/week)

Job Description -  Responsibilities include meeting with students to assist with writing resumes, cover letters, interviewing skills, job and internship searches, career counseling and other employment service related assistance.  GAs conduct mock interviews, give oral presentations to classes and student organizations on various employment topics, and assist with job fairs, workshops, open houses, NSOs and other special events hosted by Career Services.

Qualifications -

  • Admission to Graduate School and acceptance (pending applications considered) into one of the following academic degree programs: Educational Psychology, College Student Personnel, WED-Human Resources
  • Must have strong written and verbal communication skills (English) as GAs frequently edit the writing of students and alums.
  • Must have a positive attitude and enjoy working one-on-one with students and alumni needing assistance. 
  • Must be available some evening hours.

Time Period of Position - January 5, 2015 - June 30, 2016

How to Apply - Send cover letter, resume, the names and contact information of 3 professional references to:  Jaime Conley-Holt, SIU Career Services, 1263 Lincoln Drive, MC 4703, SIU, Carbondale, IL.  Please no phone calls or email submissions.

Deadline to Apply - November 7, 2014

Number of Positions - 1

Department Name and Location - Graduate School - Student Services Building

% of Time - 50%

Job Description -  Clerical support

Qualifications - Working knowledge of Banner, Word (including mail merge), Xtender, and general office practices and machines.  Must be organized, accurate and able to work with minimal supervision.

Time Period of Position - Spring 2015

How to Apply - Mail resume to Nancy Vorhees, Graduate School, Mail Code 4716

Deadline to Apply - November 5, 2014

Number of Positions - 1

Department Name and Location - Workforce Education and Development - Pulliam 212

% of Time - 25%

Job Description -  Advising/providing curricular and academic advice to students, providing support to advisors; and outreach duties (recruiting students, publicizing programs and activities to campus and public constituencies).

Qualifications - Must be a doctoral student with a degree in Workforce Education or related field.  Must be able to pay attention to detail, work individually as well as part of a team, must have good phone etiquette.

Time Period of Position - ASAP - Spring 2015

How to Apply - Complete the application at the following link: and submit with your resume and three reference letters to Liz Lentz-Hees at or in person at Pulliam 212

Deadline to Apply - October 17, 2014

Number of Positions - 1